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Sample job descriptions for IABC chapter volunteers
Compliments of Kansas City/IABC!
Volunteer Job Descriptions
Communications
1. Marketing Committee (4-6 people) - Reports to Director
of Marketing. Plans marketing initiatives, reviews KC/IABC literature,
ensures compliance with association guidelines, assists with corporate
sponsorships and contributes to marketing planning. Time:
Monthly meetings, plus maximum of 6-8 hours per month. Requirements/Background:
Familiarity with print production process and editing, marketing
acumen. Benefits: Participation with hard-working creative
team, experience with strategic marketing issues.
2. Editor, Fourth Thursday (1 person) - Reports to Director
of Internal Communications. Writes, produces and distributes monthly
meeting flier. Works closely with director in gathering information.
Time: 4-6 hours per month. Requirements/Background:
Writing ability, access to desktop publishing, availability
to attend monthly meetings. Benefits: Publication experience,
important role in overall chapter communication program.
3. Assistant Editor, Galley Slave (1 person) - Reports
to director of Internal Communications. Position created to assist
director (editor) in story planning, writing, making assignments
and editing chapter newsletter. Time: 2-4 hours per month.
Requirements/Background: Writing and editing abilities,
good organizational skills, access to desktop publishing. Benefits:
Gain exposure and get to know members and how organization works,
publication experience.
4. Galley Slave Writers and Photographers (2-3 people
per issue) - Report to Director of Internal Communications.
Write stories or photograph story subjects as assigned by Galley
Slave editor. Time: 2-4 hours per assignment. Requirements/Background:
Interview and feature writing skills, publication design and layout
skills, black and white photo experience and equipment. Benefits:
Gain publication experience and exposure.
5. Press Release Writers (2-3 people) - Report to Director
of External Communications. Write and mail monthly press releases,
follow up with media, review mailing list, interview scheduled presenters
for potential feature releases. Time: 2-3 hours per month.
Requirements/Background: Public relations background helpful
but not necessary; we're looking for people who are enthusiastic
about KC/IABC. Benefits: Opportunities to gain media relations
experience and develop contacts with the media.
6. Web Site Coordinator (1 person) - Reports to Vice President
of Communications. Maintains and enhances the kciabc.com site on
the World Wide Web. Develops and maintains strategic plan for the
site, writes copy, posts copy and files, assists other volunteers
and board members in developing strategies for using the Web site
to promote chapter activities, coordinates with the hosting agency
and design agency. Time: 10 hours per month2E Requirements/Background:
Ability to access Internet, familiarity with or interest in and
a desire to learn about Web communications. Benefits: Opportunity
to learn and gain experience in Web communication.
Membership Services
7. Member Reception Planner (1 person) - Reports to Director
of Member Recruiting. Organizes member receptions that acquaint
prospective members with chapter, district and international services
and provide additional networking opportunities for current members.
Arranges speakers and meeting locations, promotes receptions. Time:
2-3 hours per month. Requirements/Background: Enthusiasm,
special event-planning experience would be helpful. Benefits:
Opportunity to become better acquainted with the leaders and services
of the chapter and to develop organizational skills.
8. Job Referral Service Promotion Committee (2-3 people)
- Reports to Director of Job Referral Services. Assists director
in promoting awareness of Job Referral Service among members, nonmembers
and employers, other activities as assigned. Time: 3-4 hours
per month, more or less depending on specific activities undertaken
by committee. Requirements/Background: Interest or experience
in promotional communications/marketing. Benefits: Opportunity
to assist in managing a key chapter service, increase job listings
and increase overall value of this service.
9. Student Chapter Liaisons (1 person per student chapter)
- Reports to Director of Educational Relations. Advises and assists
members of KC/IABC student chapters (Central Missouri State University,
DeVry Institute ofTechnology, Kansas State University, Rockhurst
College, Southwest Missouri State University, Truman State University,
University of Kansas, University of Missouri-Columbia and William
Jewell College). Time: 2-3 hours per month for nine months.
Requirements/Background: Knowledge of institution and its
communication program is helpful - alumni preferred. Benefits:
Opportunity to serve as a role model for students entering the communications
profession, share your knowledge and build future membership base
for KC/IABC.
10. Student Mentor Program Coordinator (1 person) - Reports
to Director of Educational Relations. Helps establish volunteer
mentorships between professional communicators in KC/IABC and student
communicators. Time: 5 hours per month for 9 months. Requirements/Background:
Interest or experience in working with students. Benefits:
Opportunity to help students learn about the activities and responsibilities
of a communications professional.
11. Student Internship Coordinator (1 person) - Reports
to Director of Educational Relations. Helps match students with
local companies and organizations for summer internships. Time:
2-3 hours per month, more during April and May. Requirements/Background:
Previous internship experience helpful. Benefits: Opportunity
to help students obtain on-the-job experience and help companies
supplement their communications staff with a minimum of expense.
12. Calling/Fax Committee (15-20 people) - Reports to
Director of Member Retention. Notifies members by telephone or fax
of important or timely information using a "calling tree" system.
Time: 1 hour per month. Requirements/Background: Availability
to make phone calls or send fax messages on short notice to a pre-assigned
list of 8-10 members. Benefits: Opportunity to assist chapter
in increasing awareness of and participation in chapter activities.
13. Member Retention Committee (2-3 people) - Reports
to Director of Member Retention. Assists director with various retention
responsibilities, including coordination of mailing list requests
and follow-up with members who do not renew (exit interviews). Time:
1-2 hours per month. Requirements/Background: Interest or
experience in membership retention. Benefits: Experience
with list management and a key membership service.
14. Networking Committee: (2-3 people) - Reports to Director
of Member Retention. Coordinates "buddy" program (pairing new members
with longer-term members), plans and hosts social events to provide
networking opportunities among members and between IABC and other
communications organizations. Time: 1-2 hours per month.
Requirements/Background: Interest or experience in planning
social activities, desire to help new members become acclimated
to IABC. Benefits: Experience with event planning and promotion.
15. Membership Directory Committee (2-3 people) -- Reports
to Director of Member Retention. Assists in publishing chapter's
annual membership directory. Time: 6-8 hours for one or two
months during the year. Requirements/Background: Interest
or experience in membership directory publication, desktop publishing
capabilities. Benefits: Experience in producing a comprehensive
local directory.
16. Member Recruiting Committee (3-4 people) - Reports
to Director of Member Recruiting. Helps process new-member packets
and makes follow-up phone calls, assists with annual membership
drive, greets guests at monthly meetings and distributes membership
packets at registration table, supplies names of prospective members
for temporary, complimentary copies of Galley Slave. Time:
2-3 hours per month, more during membership drive. Requirements/Background:
Interest in sharing membership benefit information with prospects.
Benefits: Opportunity to develop member recruiting skills
and help chapter grow.
17. Volunteer Coordination Committee (1-2 people) - Reports
to Director of Volunteer Services. Coordinates needs for volunteers
to serve on committees and assists board members with special projects.
Develops pool of volunteers from membership. Identifies composite
list of chapter's needs. Implements volunteer recognition program,
in addition to and in conjunction with Bronze Quill awards. Time:
1-3 hours per month. Requirements/Background: Interest or
experience in volunteer programs. Benefits: Experience in
volunteer development and coordination.
Professional Development
18. Programming Committee (3-4 people) - Reports to Director
of Programming. Advises and assists director with topics, scheduling
and arrangements for monthly meeting programs. Time: 4-5
hours per program (duties typically are rotated among committee
members). Requirements/Background: Interest in programming
and professional development. Benefits: Excellent opportunity
to develop programming and event-planning skills and network with
guest speakers and chapter members.
19. Senior Communicators' Group Facilitator (1 person)
- Reports to Vice President of Professional Development. Coordinates
meetings for the Senior Communicators' Group. This includes setting
up locations and presentations for each meeting. Time: 3
hours per meeting. Requirements/Background: Status as a senior
communicator. Previous chapter leadership experience preferred.
Benefits: Excellent opportunity to network and discuss advanced
communications issues with peers.
20. Free-lance Interest Group Facilitator (1 person) -
Reports to Director of Programming. Coordinates meetings for the
Free-lance Interest Group2E This includes setting up locations and
presentations for each meeting2E Time: 3 hours per meeting.
Requirements/Background: Some free-lance experience may be
helpful. Benefits: Gain leadership and event-planning skills.
Great opportunity to network with KC/IABC freelance members.
21. Seminar Committee (3-4 people) - Reports to Director
of Seminars. Advises and assists director with topics, scheduling
and arrangements for workshops and seminars, typically offered 4-5
times per year. Time: 5-6 hours per seminar (duties typically
are rotated among committee members). Requirements/Background:
Interest or experience in programming and professional development.
Benefits: Excellent opportunity to develop programming and
event-planning skills and network with speakers and chapter members.
22. Mini-Seminar Coordinator (1-2 people) - Reports to
Director of Seminars. Coordinates the planning and implementation
of the mini-seminar series, usually offered two or three times each
year. Duties include scheduling speakers, writing and producing
promotional materials and conducting on-site registration of mini-seminar
attendees. Time: 9 hours planning mini-seminars and 9 hours
implementing mini-seminars. Requirements/Background: Ability
to write promotional copy and event-planning experience. Benefits:
Great opportunity to sharpen promotional writing and event-planning
skills and to network with speakers, chapter members and other communications
professionals.
23. Bronze Quill Committee (10-12 people) - Reports to
Director of Bronze Quill. Plans and executes annual awards program,
including solicitation of the creation, mailing and distribution
of all collateral material (call for entries, reminder card, invitation
and program); secures corporate sponsorship; coordinates the chapter's
judging in addition to securing outside IABC chapters to judge the
Bronze Quill entries; arranges for facilities and banquet catering
in addition to the event's program and coordinates all event publicity:
Time: 4 hours per month, more during January-April. Requirements/Background:
Interest or experience in event planning, script writing, judging
coordination, mutimedia production, graphic arts, copy writing and
fund-raising. Benefits: A great opportunity to showcase or
enhance event-planning skills focused toward the greater Kansas
City advertising and communications community.
24. Bronze Quill Judges (10-20 people) - Reports to Director
of Bronze Quill or Judging Coordinator. Critique/judge entries from
other IABC chapters. Time: 2-4 hours per judging session.
Volunteers can judge one time or several times during the year depending
on personal preference. Requirements/Background: Previous
experience preparing or judging IABC contest entries or a desire
to learn. Benefits: Opportunity to gain ideas fromother IABC
chapters for successful communications programs. Insight into better
preparation of contest entries.
25. Accreditation Coordinator (1 person) - Reports to
President. Provides educational opportunities to chapter members
interested in pursuing the Accredited business Communicator designation.
Time: 1-2 hours per month2E Requirements/Background:
Must be accredited and have an interest in helping others become
accredited. Benefits: Satisfaction of helping others achieve
this professional development milestone.
26. Holiday Party Committee (3-4 people) - Reports to
Director of Programming. Makes arrangements for annual holiday party
held in December, including theme, location, refreshments, invitations
and door prizes. Time: 4-6 hours per month, September to
December. Requirements/Background: Interest in event planning.
Benefits: Experience in planning networking opportunity for
members and guests.
27. Table Topic Coordinator (1 person) - Reports to Director
of Programming. Works with director to establish subjects for table
topics discussions at monthly meetings and arranges for topic leaders.
Time: 1 hour per month. Requirements/Background: Interest
in professional development and programming services. Benefits:
An opportunity to get to know members and their areas of expertise,
experience in providing a professional development opportunity.
Administrative Services
28. Meeting Registration Committee (8 people) - Reports
to Director of Administrative Services. Greets guests and members,
helps with registration for monthly chapter meetings, seminars,
special events (holiday party, Bronze Quill banquet, Executive Forum).
Time: 2 hours per month for three months (or longer if volunteer
so desires). Requirements/Background: Outgoing personality.
Benefits: Great opportunity for new members to meet other
members, excellent networking position, minimum time commitment.
Ad Hoc Committees
29. Co-Chairpersons, Public Service Committee (1 person for
Midtown committee, 1 person for South Kansas City committee)
- Reports to Director of Volunteer Services. Works closely with
Greater Kansas City Public Relations Society of America (PRSA) co-chairpersons
to facilitate communications consulting for not-for-profit organizations.
Serves as liaison with Center for Management Assistance and works
with committee members to assess communications needs for organizations
and to prepare recommendations. Also assists in presenting recommendations
to organizations. Time: 8 hours per organization (usually
serves six organizations per year). Requirements/Background:
Mid- or senior-level communications professional with a well-rounded
public relations or communications background. Work experience with
not-for profit organization helpful. Strategic-planning abilities
are beneficial. Benefits: Excellent opportunity to develop
or enhance leadership skills and work in a stimulating creative
environment with other communications professionals. Also allows
volunteers to serve communityorganizations.
30. Public Service Committee (10-15 people) - Reports
to Co-Chairperson, Public Service Committee. Attends committee meetings
and offers guidance and recommendations to not-for-profit organizations
through a joint venture with PRSA. Time: 2-3 hours per project.
Requirements/Background: Interest in counseling local not-for-profit
organizations with communications issues. Benefits: Opportunity
to network with local businesses and IABC members. Opportunity to
share communications experience with not-for-profit organizations
in the planning/brainstorming stages.
31. Volunteer Pool - A backup group of volunteers for
special assignments that arise during the year, coordinated by the
Director of Volunteer Services. Time, background and benefits will
vary.
32. IABC District 5 Conference Committee (10-15 people)
- Reports to the IABC District 5 Conference Committee Coordinators
(two). Will host conference social functions and coordinate other
details of the District 5 Conference. Time: Will vary according
to assignments. Requirements/Background: Interest in special
event planning. Detail-oriented individuals are a must. Benefits:
Ideal opportunity to network with members from other chapters and
gain special event-planning experience.
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